User Management
Add and manage team members from the settings panel. Invite new users, edit details, and control access — with per-user billing tracked automatically.
Pool Service Team Management Software — Set the rules once, run every job the same way.
Add admins, managers, and techs with the right access. Build service report templates and chemical catalogs with costs. Set company info — so the product matches how you actually run.
Available on: App Store Google Play
PoolHyve gives pool companies a structured way to manage technicians, permissions, service report templates, and chemical tracking in one system. Instead of relying on spreadsheets or disconnected tools, you define how your team operates once — and every route, report, and invoice follows that structure automatically.
Add the crew once — access follows the role
Admins, managers, and techs each see what they need on the web and the phone. Set the roster here; routes, visit reports, and billing honor it everywhere.
Team roster
Jordan Chen
jordan@clearwaterpools.xyz
Sam Rivera
sam@clearwaterpools.xyz
Alex Kim
alex@clearwaterpools.xyz
Invite teammate · per-seat billing tracked automatically
What each role can do
Admin
Full settings access Billing workflows Invite & remove users
Manager
Work orders Routes & scheduling Customers & reports
Technician
Today's route Service reports No billing or settings
Same permissions in the field — the mobile app enforces every role.
Team management for pool service companies
Three access levels — Admin, Manager, and Technician — control who can create work orders, edit routes, manage billing, and access settings.
Service report templates for pool technicians
Configure task checklists, toggle chemistry fields, and manage a chemical catalog with unit costs and selling prices. Templates drive the form techs see on-site.
Company Settings
Business name, logo, address, timezone, support contacts, and billing defaults — what you need on paperwork and invoices.
Deep dive
Configure once, run consistently across your entire operation.
These settings are not just toggles — they shape visit reports, who can change what, and how billing runs day to day.
Team members and roles
Admins manage the crew from settings. Each person gets a role that controls what they see on the web and the phone.
- Admin: full access and billing
- Manager: create work orders, manage routes
- Technician: execute routes, complete reports
Service report template builder
Define the task checklist techs see at every stop, toggle which chemistry fields to display, and manage default values — applied company-wide.
- Custom task checklist configuration
- Chemistry field toggles (pH, chlorine, etc.)
- Save and reset template to defaults
Chemical catalog and costs
Maintain a catalog of chemicals your team uses — with unit cost, selling price, and measurement units. This data feeds into service reports and billing calculations.
- Chemical inventory with cost and price
- Measurement unit tracking
- Feeds into on-site reports and invoicing
Company profile and defaults
Set your business name, upload a logo, configure your address and timezone, add support contact info, and define default invoice due days.
- Business name, logo, and address
- Timezone configuration for routes and billing
- Default invoice due days and billing settings
FAQ
Pool service team management software FAQs
Straight answers on roles, templates, chemicals, and how PoolHyve keeps the crew aligned.
What is pool service team management software?
Pool service team management software is a single place to manage who works for your company, what each person can do, and how visit reports and chemicals are set up. PoolHyve ties roles, templates, and billing rules to routes so the field and office follow the same process.
How do I manage pool technicians and permissions?
You invite staff, assign Admin, Manager, or Technician roles, and PoolHyve enforces those permissions on the web and mobile app. Admins handle billing and settings; managers handle routes and work orders; technicians run stops and complete reports without access to sensitive controls.
Can I create custom pool service report templates?
Yes. You configure task checklists, chemistry fields, and defaults in settings. Technicians see that template on-site, so every stop follows the same structure your company defined.
How do pool companies track chemical usage and costs?
You maintain a chemical catalog with units, costs, and selling prices in PoolHyve. Usage logged on service reports connects to that catalog so billing stays consistent and you are not guessing margins on paper.
Your team, your templates, your rules.
Team and company setup included. Join the waitlist for 50% off your first year.